Looking for Previous Year IAS Papers? Download now free!
You will be auto-sent a link to download the IAS Past Papers & Model Papers when you join the IAS Free Training Group

Home | Downloads | Careers | Books |IAS Online TutorialsIAS online Tutorials | Advertise Advertise| Contact Us | About Us | ForumForum| Link to usLink to us
Login Tuesday, April 23, 2024

IAS Resources
About IAS
IAS Preparation
IAS Careers
IAS Syllabus
IAS Online Tutorials
IAS Free Online Exam
Indian Forest Service
Indian Engineering Service
Indian Foreign Service
Indian Police Service
Record and Opinion
Books and Links
Free Downloads

Home » IAS Events » Beginners' guide to conference

Beginners' guide to conference

Event Date: 4/5/2011

Location: Bangalore

If you are a new delegate conference can seem daunting. But remember � everyone in the hall was a new delegate once.
What is PCS conference for?

Annual Delegate Conference (ADC) is the policy making body of PCS. Conference deals with motions from branches and the national executive committee. It also deals with other issues such as elections and financial statements. The order of business is decided by the standing orders committee (SOC).
Role of a conference delegate

Remember you are at conference to represent the views of your members. It is also important to listen to the debate so you can report back to your members and your branch executive committee (BEC).

In order to be fully prepared there are a number of things you need to do before, during and after conference.
Before conference

Make sure you have a copy of the PCS Rules (particularly Appendix A) and the motions booklet (which contains the conference timetable).

Read and check all your papers and familiarise yourself with the motions on the agenda.

Make sure you are clear about your branch mandate.

Mark up your agenda with your branch's attitudes (as decided at your mandating meeting) - ie 'support', 'oppose', 'listen and decide' etc.

Consult with other delegates from your branch and decide who is going to speak on motions or if you are going to move 'reference back'.

Prepare your speeches if you are moving a motion, consult with your seconder - or vice versa.  If you do not have a seconder for your motion and don't know how to get one speak to the standing orders committee.
At conference

    if there's anything you're not sure about, just ask

Remember to represent your members' interests. This could be in speeches or by how you cast your vote make sure you attend the new delegates meeting where members of PCS organising and learning services and the standing orders committee will be present � if there's anything you're not sure about, just ask.

Sit in the seats allocated to your branch and remember you are expected to attend all debates.

Remember to wear your badge - otherwise you won't get in!

Check you have all the standing orders committee reports (some of which will be published immediately before and during conference) and keep your motions booklet up to date.

Make sure you listen to the debates. Indicate early when you wish to speak in a debate by raising your hand to catch the conference chairperson's eye and be ready to get to the rostrum quickly.

Try to be yourself when speaking and don't go over the time limit.

Mark up your agenda with decisions and who has been elected to various delegations and committees.

Remember to vote at the right time in ballots.
After conference

Remember to report back to your members and branch executive committee on the decisions that were made. Ideally, this should be done both verbally and in writing.
Motions booklet

All motions marked 'A' on the agenda are for discussion but remember some markings or the order of motions may be changed through successful 'references back' at the start of conference.

In practice, due to the number of motions submitted and the time available for debate, not all of those shown will be discussed.
Speaking at conference

    Speaking on motions may seem nerve-racking, but the main thing to remember is to try to be yourself.

Speaking on motions may seem nerve-racking, but the main thing to remember is to try to be yourself. Prepare your speech thoroughly and keep to time limits.

Everyone, even old hands, get nervous. This shows you care about the issue. Remember:


    * speak from the rostrum
    * introduce yourself giving your name and branch
    * stand about a foot from the microphone � you don't need to shout, the microphone will amplify your voice
    * don't touch or tap the microphone - it will sound like an explosion to those on the conference floor!
    * put your notes on the rostrum, take a deep breath then start
    * don't say "this is the first time I have spoken at conference" and
    * don't just read out the motion verbatim
    * make sure, if nothing else, you get your key points across
    * stay within the time limits - and remember you don't have to take up the total time allocated

Other points you need to keep in mind are that no speaker may speak more than once in any debate except in the following circumstances:

A mover can reply to a debate. You can only reply to points raised in opposition to your motion in the debate.

Where remission is sought, the mover has the right to comment before the vote. If the vote for remission is lost, you can still reply to the debate.

If a speaker feels they have been misunderstood they are allowed, at the discretion of the chair, to make an explanation.

Opposing a motion: where there is opposition to a motion, the chair must ensure it is heard in debate (although if there are many delegates seeking to speak in opposition not all may be called).
Meetings at conference

Meetings are arranged for both trainee delegates and new delegates. A number of briefings, fringe meetings and social events are also organised, so outside the main conference sessions you can find out more - or just go out and have a good time!
Don't be afraid to ask

If there is anything you don't understand or want to ask, don't hesitate to approach any member of the standing orders committee who are located at the front of the conference hall.

More Events

Discussion Center



Feedback/ Suggestion

Yahoo Groups

Sirfdosti Groups

Contact Us

Members Login Here!

Forgot Password?
New User? Register!
Toppers View

Get 9,000+ Interview Questions & Answers in an eBook. Interview Question & Answer Guide
  • 9,000+ Interview Questions
  • All Questions Answered
  • 5 FREE Bonuses
  • Free Upgrades


IAS Exam, IAS 2024, IAS 2025 Training, IAS 2023 Papers and Solutions, IAS Preparation & Related Pages

IAS Forum | Civil Services | IAS Overview | How to Prepare for IAS | IAS Eligibility Criteria | IAS Exam Pattern | IAS Exam Syllabus | IAS Application Form Centers | Sections Under IAS Examinations | Postings of an IAS Officer | Method of Making Notes | Style of Answering Questions | Time Management | IAS Regulations | Cut off Marks in IAS | Training Institutes for IAS | IAS Tips | Time Table for IAS 2024 Exam | Calendar for IAS 2024 Exam | Top Scorers in IAS Exam | Post Offices for IAS Exam Form | Sample IAS Exam Paper | IAS Current Affairs | Career in IAS | Jobs Offered in IAS | Nature of Work | Interview Tips for IAS | Interview Techniques for IAS | IAS Syllabus | IAS Preparation Strategy | IAS Model Notification | Daily / Periodicals for IAS | Art and Craft | IAS Tutorials | IAS Tutorials for Agriculture | IAS Tutorials for Animal Husbandry & Veterinary Science | IAS Tutorials for Botany | IAS Tutorials for Chemistry | IAS Tutorials for Economics | IAS Tutorials for Essay | IAS Tutorials for Geography | IAS Tutorials for Geology | IAS Tutorials for Indian History | IAS Tutorials for Physics | IAS Tutorials for Psychology | IAS Tutorials for Sociology | IAS Tutorials for Zoology | Previous Years Test Papers for IAS | IAS Mock Exam | Current Affairs for IAS | IFS - Indian Forest Services | IFS - Indian Forest Services Examination Plan | IFS - Indian Forest Services General Instructions | IFS - Indian Forest Services - List of Head Post Offices | IFS - Indian Forest Services Special Instructions | IES - Indian Engineering Service | IES - Indian Engineering Service Model Notification | IES - Indian Engineering Service General Instructions | IES - Indian Engineering Service Examination Plan | IFS - Indian Foreign Service | IFS - Indian Foreign Service - Selection & Training | Career in IFS - Indian Foreign Service | IPS - Indian Police Service - Modern Ranks and Rank Badges | IPS - Indian Police Service in History | IPS - Indian Police Service - External Resources | Reward of Brilliance | Deputation | Civil Lines | IAS Toppers Opinion | Renumeration in IAS | AKHAND PRATAP SINGH - IAS Topper | Anay Dwivedi - IAS Topper | Anupama - IAS Topper | D DIVYA - IAS Topper | Divyadharshini - IAS Topper | Divyadharshini Shanmugam - IAS Topper | Dr Sumit Seth - IAS Topper | GAGAN - IAS Topper | Garima Mittal - IAS Topper | GARIMA MITTAL - IAS Topper | Iqbal Dhalibal - IAS Topper | Iva Sahay - IAS Topper | JAI PRAKASH MAURYA - IAS Topper | Karthik Adapa - IAS Topper | Mangesh Kumar - IAS Topper | Manish Ranjan - IAS Topper | Muthyala Raju Revu - IAS Topper | Nila Mohan - IAS Topper | Pankaj Dwivedi - IAS Topper | PC Vinoj Kumar - IAS Topper | Prasad Praladh Akkanouru - IAS Topper | Prince Dhawan - IAS Topper | R V Varun Kumar - IAS Topper | RAVI DHAWAN - IAS Topper | Roopa Mishra - IAS Topper | Rukmani Riar - IAS Topper | Saswati Dey - IAS Topper | SASWATI DEY - IAS Topper | Shah faesal - IAS Topper | Shena Agrawal - IAS Topper | Sorabh Babu Maheshwari - IAS Topper | Sweta Mohanty - IAS Topper | TANVI SUNDRIYAL - IAS Topper | Vijayalakshmi Bidari - IAS Topper | IAS Books | SSC Exam Pattern | CDSC Exam Pattern | NDA Exam Pattern | GA - General Awareness Exam Pattern | PG - Post Graduate Exam Pattern |
Copyright © 2024. One Stop IAS.com. All rights reserved Privacy Policies | Terms and Conditions | About Us
Our Portals : Free eBooks | Interview Questions | IndiaJobForum | Free Classifieds | Vyoms | One Stop FAQs | One Stop GATE | One Stop GRE | One Stop IAS | One Stop MBA | Free SAP Training | One Stop Testing | Web Hosting | Sirf Dosti | Your Project Code | Cook Book Global | Tests World | Clean Jokes | Vyom | Vyom eBooks | Vyom Links | Vyom World | Shayari | C Interview Questions | C++ Interview Questions | Send Free SMS | Placement Papers | SMS Jokes | CAT 2024 Notification